Information Systems (ISC) Committee

1. Scope of the IS Executive

   The scope of the IS Executive is the maintenance and development of those assets, systems and procedures for the calculation, in accordance with the Pool Rules, of payments that become due thereunder, as modified from time to time. This includes scheduling, Supplier and Supplier Agent Systems.

2. Constitution:

   Sub Committee of the Executive Committee
   Reports to the Executive Committee

   Objective:

   The overall purpose of the IS Executive is:

   1. to ensure that Project Boards are appointed to direct all Settlement System Software Development Projects and Supplier Agents systems, consistent with the Pool’s Development Policies.
      
      
   2. to provide the Executive Committee with advice on all issues associated with the development of the Pool’s Development Policies.
      
      
   3. to review, and where appropriate, purpose amendments to the Pool Development Policies to ensure that they satisfy the longer-term business requirements of Pool Members.
      
      
   4. to represent the interests of the Pool and carry out all duties and responsibilities without favour or prejudice.
      
      
3. Authorities and Duties

   The IS Executive authority and duties include:

   1. developing and maintaining the IT Policies and IS Strategy for the Pool
      
      
   2. overseeing and co-ordinating the programme of information system projects with regard to resources and conformance with policy in the Pool Business Plan and in accordance with the business priorities
      
      
   3. establishing Project Boards for specific projects
      
      
   4. appointing Representatives, where possible, to act as Senior Users on Project Boards
      
      
   5. review of Project Documentation i.e. Project Brief
      
      
4. Membership
   
   
   1. Chairman
      
      An Executive Committee sponsor will chair the IS Executive meetings or, in his absence, will nominate a Chairman
      
      
   2. Members
      
      
      • 4 Representatives nominated by the Executive Committee who shall be termed "Senior Users" and who can represent the views and requirements of Pool Members
      • 1 Representative nominated by the Chief Executive
      • 1 Technical Secretary
        
        
      The Pool Auditor is also invited to attend all meetings. Other appropriate experts and representatives of the Sub Committee may be invited to attend meetings as necessary.
      
      Each IS Executive representative may appoint any person to be his alternate but consistency of attendance is favoured.
      
      The IS Executive is also allowed to invite to meetings those personnel that it considers are "experts" in certain fields and who will promote better understanding of issues.
      
      
5. Quorum

   A quorum shall compromise of 2 Senior Users taking into account the provisions laid out in 2(d)

6. Decision Process

   Decisions of the IS Executive will be by agreement of those present and will not have a binding effect unless and then only to the extent the Executive Committee shall have delegated the relevant decision making power to the IS Executive or unless approved by resolution of the Executive Committee.

   Decisions of the meeting shall be reported to Pool Members within three working days of the meeting. Any Pool Member can appeal a decision to the Executive Committee within five working days of the decision being notified. An appeal of any decision must be channelled through the members’ representatives on the IS Executive.

7. Frequency of Meetings

   Meetings shall be held as required to accommodate the urgency of the work as determined by the Chairman.