CONSTITUTION

• Sub Committee of the Executive Committee
  
  
• Reports to the Executive Committee

• TS1 will be responsible for all interfaces with the Settlement System Administrator with the exceptions of: ERS; and all systems associated with UKDCS. The consequence of this is that TS1 will have no responsibility for Non-Pooled Generation issues. This is the responsibility of TS2.

OVERALL PURPOSE

• Monitor Stage 1 Operations of the Pool

• Manage and approve change to the Stage 1 Settlement System as identified in the Pool Business Plan or delegated from the Executive Committee

• Take forward major Pool development projects as identified in the Pool Business Plan or delegated from the Executive Committee.

• Ensure any Stage 1 developments are consistent with Stage 2 systems.

• Proposal and consideration of changes to Pool Rules

• The Executive Committee will appoint two sponsors for the Group and one of the Sponsors will normally act as Chairman.

• In the absence of either of the Sponsors the CEO will provide a Chairman.

• The Chairman of the meeting, in his capacity as Chairman, shall not have any vote at meetings of the Trading Stage 1 Group.

• Representative nominated by each Executive Committee Member

• Each Sub Committee member may appoint any person in his place as an alternate.

• 1 Representative nominated by each of the Chief Executive, the Director General of Electricity Supply, and the Pool Auditor. One Representative of the Settlement System Administrator, the Pool Funds Administrator, the Grid Operator and the Ancillary Services Provider whose attendance may be judged appropriate by the Chairman.
• Committee Secretary

• Appropriate experts may be invited to attend a meeting as necessary.

• A quorum shall comprise 6 voting members or their alternates. Individual Sub Committee members are appointed to represent the interests of the Pool and must carry out all duties and responsibilities without favour or prejudice but having due regard to its own legitimate commercial interests as specified in the PSA Part 20.3.

• Decisions of the Trading Stage 1 Group will be by consensus of those present and will not have binding effect unless approved by resolution of the Executive Committee. In the absence of consensus, the matter shall be decided by a simple majority of votes cast at the meeting and the matter will be referred to the Executive Committee.

• In the event the Executive Committee have delegated the relevant decision making powers to the Trading Stage 1 Group the decision of the Group must be unanimous (no abstentions or disagreement). In the absence of a unanimous decision the matter will be referred to the Executive Committee.

• Decisions of the meeting should be reported to Pool Members within 3 working days of the meeting. Any Pool Member can appeal a decision and this must be lodged with the Chief Executive within 5 working days of the decisions being notified. An appeal of any decision must be channelled through the members’ representative on the Group.

FREQUENCY OF MEETINGS

• Meetings shall be held at least monthly and arranged so that minutes of the meetings can be circulated to Committee Members in time for consideration before the next following meeting of the Executive Committee.

• A Group member, subject to the agreement of the Chairman may request extraordinary meetings.

• Any cancellation of a meeting will be by unanimous decision with a minimum of five working days notice.

• The PEC Sponsor (or alternate) for Trading Stage 1 Committee shall attend the Quarterly Business Plan Review Group Meeting on a quarterly basis. The purpose of the meeting is to review, challenge and seek justification of:

• Proposed committee Business Plan figures

• Proposed CEO Business Plan Figures

• Quarterly committee finance reports including costs to date and forecast full year costs compared to the approved Pool Business Plan

• Quarterly CEO finance reports

• Advise and make recommendations to the Executive Committee on Stage 1 Settlement

• Progress projects, commencing with a statement of the business issue through the stages of scoping and feasibility studies through to preparation of a Project Brief from which a project can be initiated.

In particular the Group will be responsible for:

• The core "operational" Service Lines identified in the SSA Contract

• Investigating any issues raised about the performance of the Stage 1 Settlement System;

• Managing change of the Stage 1 Settlement System;

• The control of funds and planning of the activities allocated to it by the Executive Committee in accordance with the Pool Business Plan.

• Approving changes to:

1. Service Lines and Agreed Procedures relating to Stage 1 Settlement; and
2. Other controlled documents specifying Stage 1 Settlement; and
3. Operational Policies as delegated by the Executive Committee.

• Agree, and where delegated by the Executive Committee, endorse, all Pool Rule changes, taking due cognisance of the implications of Rule changes on trading arrangements and how Rule changes are to be implemented.

• FMS Metering and Data Collection.

• Investigation and progression of issues for ad hoc software projects and maintenance projects for the core Settlement Software.

• Progressing development projects identified in the Pool Business Plan or delegated by the Executive Committee

• Identifying issues worthy of development, making proposals accordingly, for approval by the Executive Committee for incorporation into the Pool Business Plan, or undertaking other appropriate actions to progress the issues in question.

With reference to Section 18.1.2 and 18.1.4 of the Pooling and Settlement Agreement, TS1 Members will receive an agenda accompanied by supporting papers five working days before each meeting.

TS1 shall be at liberty to establish working groups to consider particular issues within its remit. Written Terms of Reference for each working group, indicating its life-span, will be agreed by the Trading Stage 1 Group before the first meeting of any such group.

The first draft of the minutes from the meeting will be produced and circulated as soon as possible and in any event within ten working days after the TS1 meeting. Final endorsement of the minutes, by consensus, will be sought at the next TS1 meeting and then circulated on the following paper day.